All a business owner needs is his virtual assistants to be organized and productive, but multiple responsibilities and poor time management often affect their input to your business.
Fortunately, you now have several options to improve the efficiency of your VAs. One of the best options is to have your virtual assistant use productivity tools to simplify tasks, streamline responsibilities, and enhance outcomes.
That said, we have 8 best virtual assistant productivity tools you can count on as a business owner.
Best Productivity Tools for Virtual Assistants – Virtual Assistants Tools and Free Resources
These are the best virtual assistant tools tested and recommended by top virtual assistant agencies across the US.
1) Slack
Effective communication is crucial for a practical virtual assistant’s work. Slack is one of the best platforms for team communication and task sharing.
Key Features of Slack
- It lets you make channels for specific discussions.
- You can converse with your VA on time, effortlessly share files, and even conduct video calls.
The Price of Slack
Slack gives you two options. One is the free version with basic features that meet all your communication and file-sharing needs. This facility of Slack also makes it one of the top ‘virtual assistants’ tools and free resources.
However, you can also use advanced options by buying a Pro Plan for $6.67/month and Business + for $12.50/month.
Slack is the way to go if you manage small teams or work with a larger network, as it streamlines conversations and file sharing.
2) Google Meet
Google Meet is a free video call, VA meeting, or webinar software. It is easy to use and, hence, a must-have for every virtual assistant.
Key Features of Google Meet – The Perfect Productivity Tool for Virtual Assistants
- You can make video and audio conferencing free of cost.
- Share your screens with the VA for task details.
- You can also share files during your meetings.
The Price of Google Meet
You can use Google Meet’s free version, which has all the basic features you need. However, if you manage big teams, you can go with the Google Workspace Plans, which start at $7.99/month.
It’s one of the best tools used as a virtual assistant for small business owners looking to stay connected with VAs without stretching their budgets.
3) FreshBooks
‘FreshBooks’ is an innovative tool for virtual assistants to manage invoicing and track expenses.
Key Features of FreshBooks
- You can easily generate and send invoices.
- It allows you to track income and expenses.
- You can also access this app on your mobile phone.
The Price of FreshBooks
You can choose the Lite package, which costs $5 per month, or the premium plan, which costs $50 and is suitable for big businesses.
4) Toggl
Accurate time tracking is essential for VAs working on billable projects. Toggl simplifies this process while ensuring effective project management.
Key Features of Toggl
- Easy to use and has time-tracking features.
- It can easily integrate with your mobile and browsers.
- It has a good community with over 5 million users worldwide.
The Price of Toggl
The free version of Toggl includes all the important features for VA management. The starter and premium plans are available for $9 and $18 per user, respectively.
Toggl’s ease of use makes it a top choice among virtual assistant tools for ensuring accurate billing and productivity management.
5) Calendly
Calendly automates your meeting scheduling and is a very user-friendly app.
Key Features
- It allows you to share personalized scheduling links with clients.
- Remind your VAs about the meetings.
- Easily integrates with any payment platform.
The Price of Calendly
You can use the basic version free of cost, while its advanced plans, which have unlimited features, cost $8 and $12 per user.
6) Asana
Asana is the best platform for VAs to manage multiple projects efficiently.
Key Features of Asana
- It offers you Kanban boards that are effective for project management.
- It allows you to collaborate with teams and clients easily.
- Offers task assignment and deadline tracking features.
Price of Asana
Asana’s free version has all the basic project management tools. Premium and Business plans cost $13.49 and $30.49 per monthly user, respectively.
Why Your VAs Must Use These Tools
- They are time-saving.
- They let VAs respond promptly.
- Improves VA’s productivity.
Take Away
Hopefully, this free virtual assistant resources tools guide has helped you pick a tool or two to improve and track the performance of your VAs. Almost all of them are easy to use and work well to improve your VA’s efficiency.
If you need guidance on how things work well with a VA or need to hire the best Virtual assistant for any of your tasks, don’t hesitate to contact us at your earliest convenience.
YOU MAY ALSO LIKE
11 Feb 2025 
